Student Administrative Services Specialist

Type of contract: full-time, open-ended

Location: 1031 Budapest, Záhony utca 7, Graphisoft Park

Key responsibilities include:

• Over-the-counter and online assistance to students in matters including but not limited to enrolments, contracts of education, check-ins, timetabling, sign-ups, transcripts, student cards, and academic advice.
• Provision of information and paper-based or electronic documents (certificates, transcripts, awards, diploma supplements, etc.) for students and external authorities, observing data protection regulations
• Assistance with the quick and efficient administration of student requests
• Keeping up-to-date personal, financial, and academic data of students in the designated institutional databases
• Carrying out regular checks to ensure that students progress according to academic regulations and to the best of their ability
• Ensuring that eligible students receive student cards and student loans

Qualifications and experience:

• Bachelor or higher degree in any field (required).
• Advanced (C1) level written and oral English and Hungarian language competence (required).
• Excellent interpersonal communication skills (required).
• Excellent IT skills, openness to learning to use new software (required).
• Work experience in university or school administration (advantage).
• Work experience in customer service (advantage).

What kind of work to expect?

You will be joining a long-standing, excellent team of 6 student administrators working tightly together, sharing their open-plan office space. You will be assisting an exceptionally diverse range of international students from 60+ countries. As in all customer service positions, the 8-hour daily work may occasionally become stressful or repetitive. Working hours may be somewhat flexible and might be combined with some home-office days at a later stage.

Remuneration: monthly salary, negotiable

Application process:

Please send your CV and motivation letter of no more than 200 words in English to jobs@ibs-b.hu. In your CV and/or motivation letter, please demonstrate how you meet the four qualifications/skills marked as “required” above. Promising candidates may be sent some quizzes, tests, or other assignments to complete. The highest achieving candidates will be invited for an interview.

Application deadline: 17 March 2023

Informal enquiries should be made to Dr Zoltan Graf, Pro-Rector (Operations), zbgraf@ibs-b.hu.

Safeguarding and equality:

IBS is committed to safeguarding and promoting the welfare of children and young people and expects all faculty and staff to share this commitment.

IBS is an equal opportunity employer. We value diversity and welcome applicants from every walk of life.